USER ADMINISTRATION
Chapter 3. MAINTAINING THE USER DATABASE
Viewing Import Results
The Import User Report screen (displayed when the import process is complete) lets you view the results of the import.
To view the Import User Report screen:
The Import User Report screen is comprised of 12 fields, providing the following information:
Import User Report Screen
- ID: Shows the system assigned identification number for the import.
- Library Name: Shows the name of the library for which the file was imported.
- Files: Shows the name of the uploaded import file.
- Created By: Shows the name of the user (staff member) that uploaded the import file.
- Status: Shows the current status of the import:
- Created: The import file has been uploaded and queued for processing.
NOTE: Submitted may show in the Status field briefly after the import file has been uploaded, and prior to processing.
- In-Progress: Processing of the import file is in progress.
- Finished: Processing of the import file has completed.
- System Error Occurred: An error occurred during processing.
- Created: The import file has been uploaded and queued for processing.
- Create Date: Shows the date and time at which the import file was uploaded for processing.
- Process Date: Shows the date and time at which the import file processing was completed.
- Total Records Input: Shows the total number of valid records extracted from
the import file (records that contain errors are considered invalid, and are not
included in the Total Records Input field; see Total Error Records below for
more information). The value shown in the Total Records Input field will be
equal to one of the following:
- Total Records Added plus Total Records Replaced (when Overwrite is selected during file import).
- Total Records Added plus Total Records Skipped (when Skip is selected during file import).
- Total Records Added: Shows the total number of new records added to your library’s database.
- Total Records Replaced: In the event that duplicate records were detected
during import, shows the total number of existing records in your library’s
database that were overwritten by duplicate records in the import file.
NOTE: This field contains data only when Overwrite is selected during the import process.
- Total Records Skipped: In the event that duplicate records were detected
during import, shows the total number of records in the import file that were
skipped (not imported). If desired, click the View link to view a listing of
skipped records.
NOTE: This field contains data only when Skip is selected during the import process.
- Total Error Records: In the event that records with errors (formatting
errors, mandatory data missing errors, etc.) were encountered during upload,
shows the total number of records in the import file that were not imported due
to errors in the record. If desired, click the View link to view a listing of
error records.
- Each record in the list is preceded by a message identifying the error that caused the record to be skipped.
- For each upload file in the list with a Status of Finished, the
Options
column includes an Archive button. Click the Archive button to delete the
associated upload file from your library’s database.
NOTE: Only the upload file is deleted. The imported records are retained in the user database.
- If desired, you can reconfigure, sort and filter table content (see the System Basics User Guide for details).
Click the Close button to close the Import User Report screen.