STATISTICS
Chapter 4. VIEWING DATABASE STATISTICS
Understanding Graphical Statistics Report Parameters
The following paragraphs provide an overview of the function of each report parameter available through the Graphical Statistics Report Setup screen.
Report For: Determines the specific library (or libraries) for which the report will be generated. This field shows the name of the library under which you logged in.
Type of Report: Determines the type of report (Summary Report or Date Report), and includes additional options for generating special reports listing the most frequently entered search terms. The following options are available:
- Library Summary: Displays summary activity statistics for your library for the specified report period. Statistics are displayed for In Library Count, Remote Count and Total Count. The selected Contents Includes categories are shown on the vertical axis of the graph; activity counts for the selected categories are shown on the horizontal axis of the graph.
- Date Report: Displays summary activity statistics for all libraries selected in the Report For field for each month (or partial month) of the specified report period. Activity counts for the selected Contents Includes categories are shown on the horizontal axis of the graph; months included in the specified report period are shown on the vertical axis of the graph.
- Search Term Reports: The following reports provide information related to the search terms that were most frequently submitted during the report period. Search terms are listed in inverse order (from most frequently submitted to least frequently submitted). A single line is provided for each search term. Each line in the report shows the Search Term along with the total number of times for which the term was searched (TotalSearch). Reports may be requested for a single search index (All Headings, Author, Subject, Title), or for all search indexes combined.
- Top 100 Search Terms: Lists the 100 most frequently submitted search terms for all search indexes combined (All Headings, Author, Subject, Title).
- Top 100 Search All Headings: Lists the 100 most frequently submitted search terms where All Headings was the selected search index (this includes all searches submitted using the Simple Search option).
- Top 100 Search Authors: Lists the 100 most frequently submitted search terms where Author was the selected search index.
- Top 100 Search Subjects: Lists the 100 most frequently submitted search terms where Subject was the selected search index.
- Top 100 Search Titles: Lists the 100 most frequently submitted search terms where Title was the selected search index.
Start Date / End Date: Determines the time period for which statistics will be presented. The minimum report period is one day.
Content Includes: Determines the specific data contained in the report. The following options are available:
NOTE: Library Summary reports may include multiple selections from the Content Includes options. Date Reports can be requested for a single selection only.
- Login Data: Report includes statistics for the number of logins to the system. Statistics are categorized by number of Guest Logins, Patron Logins and Staff Logins.
- Search Data: Report includes statistics for the number of searches performed. Statistics are categorized by Simple Searches, Advanced Searches (does not include searches of number indexes), Link Searches (links selected on Full Record Displays), Browse Searches (does not include searches of number indexes), Number Searches (Alpha Searches and Advanced Searches of number indexes only), Database Views (the sum of the number of searched databases for which search results were displayed, the number of times the database was accessed (displayed) by clicking a Web Link from the Resources menu, and the number of times the database was accessed (displayed) by clicking the URL link from the Resource Note associated with a database), Total Searches (the combined total of Simple Searches, Advanced Searches, Link Searches, Browse Searches and Number Searches), Full Record Views and Check Status Button Clicks (total number of times Shelf Status was checked from Full Record Displays).
NOTE: Browse Search functionality is not currently supported by the system. The Browse Searches fields will either be blank or show a value of “0.”
- CAT Data: Report includes statistics for cataloging functions performed. Statistics are provided for both WebCAT and the AGCat Cataloging client. Statistics are categorized by records downloaded via WebCAT (WebCAT Downloads), locations added, edited or deleted using WebCAT (CAT Locations Added, WebCAT Locations Changed, CAT Locations Deleted), and bibliographic records added, edited or deleted using the AGCat Cataloging client (AGCat Records Added, AGCat Records Changed and AGCat Records Deleted).
- ILL Data: Report includes statistics for the number of ILL requests generated. Statistics are categorized by ILL Blank Requests (requests submitted using the Blank Request Form) and ILL Record Requests (requests submitted from a Full Record Display).
Report Format: Determines whether the report will be made available for viewing on the screen (or as a file for download), or will be emailed to a specified recipient. The following options are available:
- View Report: You may select to view the report in HTML, PDF or
Excel
(spreadsheet) format. If the PDF or Excel option is selected, you may choose to
save the report to a local workstation prior to viewing.
NOTE: Adobe Acrobat Reader Version 4.0 or higher must be installed on your workstation to view the report in PDF format. Microsoft Excel must be installed on your workstation to view the report in Excel format.
- Email Report: You may select to email the report in PDF or Excel (spreadsheet) format to one or more specified recipients.