STATISTICS
Chapter 4. VIEWING DATABASE STATISTICS
Understanding Statistics Report Parameters
Statistics Reports offer a high degree of flexibility in specifying the specific data you wish included in the report. However, certain parameter combinations are not compatible. If a report request containing incompatible parameters is submitted, an error message displays, identifying the incompatibility. Revise your report parameter selections as necessary, and resubmit the report request.
The following paragraphs provide an overview of the function of each report parameter, and identify the compatibility and limitations for each parameter, as appropriate. BE SURE to make compatible selections when specifying statistics report parameters.
Report For: Determines the specific library for which the report will be generated. This field shows the name of the library under which you logged in.
Type of Report: Determines the format and arrangement of the report. You may also generate special reports listing the most frequently entered search terms. The following options are available:
- Date Report (single/multiple): Report is organized in chronological order, with separate lines for each month in the report period. Each line in the report includes the Year and Month for the associated report data. A grand TOTAL for all months in the report period is provided at the end of the report.
- Database Report (single/multiple): Report is organized in alphabetic order
by Database name, with separate lines for each database in the report. A grand
TOTAL for all databases in the report is provided at the end of the report.
NOTE: TOTALS are not included when the Output Report option for the Database Report is set to A File for Download.
NOTE: Browse Search functionality is not currently supported by the system. The Browse Searches fields will show a value of “0.”
- Search Term Reports: The following reports provide information related to the search terms that were most frequently submitted during the report period. Search terms are listed in inverse order (from most frequently submitted to least frequently submitted). A single line is provided for each search term. Each line in the report shows the Search Term along with the total number of times for which the term was searched (TotalSearch). Reports may be requested for a single search index (All Headings, Author, Subject, Title), or for all search indexes combined.
NOTE: Do not select any Content Includes option(s) when requesting a Search Term report.
- Top 100 Search Terms: Lists the 100 most frequently submitted search terms for all search indexes combined (All Headings, Author, Subject, Title).
- Top 100 Search All Headings: Lists the 100 most frequently submitted search terms where All Headings was the selected search index (this includes all searches submitted using the Simple Search option).
- Top 100 Search Authors: Lists the 100 most frequently submitted search terms where Author was the selected search index.
- Top 100 Search Subjects: Lists the 100 most frequently submitted search terms where Subject was the selected search index.
- Top 100 Search Titles: Lists the 100 most frequently submitted search terms where Title was the selected search index.
Start Date / End Date: Determines the time period for which statistics will be presented. The minimum report period is one day.
Content Includes: Determines the specific data contained in the report. The following options are available:
- Login Data: Report includes statistics for the number of logins to the system. Statistics are categorized by number of Guest Logins, Patron Logins and Staff Logins.
NOTE: Database Report (single/multiple) with Login Data is not allowed.
- Search Data: Report includes statistics for the number of searches performed. Statistics are categorized by Simple Searches, Advanced Searches (does not include searches of number indexes), Linked Searches (links selected on Full Record Displays), Browse Searches (does not include searches of number indexes), Number Searches (Alpha Searches and Advanced Searches of number indexes only) and Database Views the sum of the number of searched databases for which search results were displayed, the number of times the database was accessed (displayed) by clicking a Web Link from the Resources menu, and the number of times the database was accessed (displayed) by clicking the URL link from the Resource Note associated with a database.
NOTE: Browse Search functionality is not currently supported by the system. The Browse Searches fields will show a value of “0.”
- CAT Data: Report includes statistics for cataloging functions performed. Statistics are provided for both WebCAT and the AGCat Cataloging client. Statistics are categorized by records downloaded via WebCAT (WebCAT Downloads), locations added, edited or deleted using WebCAT (CAT Locations Added, WebCAT Locations Changed, CAT Locations Deleted), and bibliographic records added, edited or deleted using the AGCat Cataloging client (AGCat Records Added, AGCat Records Changed and AGCat Records Deleted).
- ILL Data: Report includes statistics for the number of ILL requests generated. Statistics are categorized by ILL Blank Requests (requests submitted using the Blank Request Form) and ILL Record Requests (requests submitted from a Full Record Display).
Output Report To: Determines whether the report will be made available for viewing on The Screen, or will be saved to A File for Download.
Maximum number of records display per page: Determines the number of lines per page when Output Report To - The Screen is selected.