ACQUISITIONS

Chapter 8. INVOICE AND PAYMENTS

   

 

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Approving an Invoice

1. When the Invoice has been finalized as desired, click the Approve this Invoice link on the Finalize Invoice screen.
   • If the unencumbered balance for the associated fund is sufficient, the screen refreshes and displays the confirmation message “This invoice is approved.”
   • In cases where the amount of the invoice exceeds the unencumbered balance for the associated fund, the screen refreshes to display the message “This transaction will exceed the balance in this fund.”
     • To approve the Invoice, click the Approve Invoice with Overspent Fund link. The screen refreshes and displays the confirmation message “This invoice is approved.”

• To cancel the Invoice, click the Close button.

2. If desired, click the Print Payment Voucher link to print a payment voucher for the Invoice.
   • A formatted payment voucher displays in an additional browser window.

• The payment voucher number, vendor name and address and date on which the voucher was Created are shown at the top of the voucher.
• Each line in the listing shows the Invoice # for which the voucher was generated, the name of the Budget from which funds will be drawn, the Accounting Reference number (the vendor record external fund number) and the Amount to be drawn from the fund.

3. Click the Print link to print the payment voucher. Click the Close link to close the voucher.

 

 

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< PREVIOUS Chapter 8 Editing Invoice Data

CONTENTS INDEX

NEXT > Chapter 9 Overview