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ACQUISITIONS

Chapter 8. INVOICE AND PAYMENTS

   

 

Building the Invoice

The Build Invoice screen lets you enter financial data from the vendor’s Invoice into the Acquisitions module. The Invoice No. and Vendor name are shown at the top of the screen.

Build Invoice Screen

Build Invoice Screen

  1. Enter the total amount of the invoice in the Total Shown on Invoice text box.

    NOTE: Enter cost amounts in “whole dollars” (i.e., 100) or “dollars and cents” (i.e., 99.50). Do not include the dollar sign “$” when entering cost amounts.

    • If you do not wish to enter separate postage, tax and special charges for each item included on the invoice, enter the total amounts for all items on the invoice for these charges in the Postage and Handling, Special Charges and sales Tax text boxes, as appropriate.
    • If you do wish to enter separate postage, tax and special charges for each item included on the invoice, leave the default value of “0.00” for Postage and Handling, Special Charges and sales Tax.
  2. Select the fiscal year for which funds will be debited for Postage and Handling, Special Charges and sales Tax from the Fiscal Year menus.
  3. Select the fund from which payment for each of these items should be drawn from the Fund menus.
  4. When all financial data has been entered, click the Submit button to continue.
    • The Finalize Invoice screen displays.