ACQUISITIONS

Chapter 2. FILE MAINTENANCE

   

 

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MARC Location Mapping

The MARC Location Mapping function lets you map locations data contained in MARC records to be uploaded to a Selection List to the appropriate location/collections used by your library. You may also edit the parameters for an existing location map or delete an existing location map from the location table.

To add a location map:

1. From the Acquisitions menu, select File Maintenance – MARC Location Mapping.
   • The Define ACQ Location Table screen displays.

• The screen lists all currently defined location maps, in alphabetic order by External Name. Each line in the listing shows:
  • the Condition (matching type) for the mapped location
  • the text string in the imported record (MARC Tag 995, subfield c) against which to perform the match (External Name)
  • the library Location to be applied to records matching the specified criteria

2. Click the New button to define a new mapped location.
   • The Define ACQ Location Mapping screen displays in an additional browser window.

3. Define the External Location Name (the location specified in the records to be imported) for the location map:
   • Select the appropriate matching criteria from the External Location Name menu, as follows:
     • Equal to – a positive match will be determined if the external location is an exact match to the specified text string.
   • Enter the text string against which the match will be made in the External Location Name text box.
4. Select the internal location that should be applied to records that are a positive match to the specified External Location Name from the Location Mapping menu.
   • The Location Mapping menu lists all currently defined locations for the library under which you are logged in.
5. When all appropriate information has been entered, click the Submit button to save the location map.
   • The Define ACQ Location Mapping screen closes automatically, and the Define ACQ Location Table screen refreshes to display your changes.
6. Repeat steps 2 through 5 to define additional location maps.

To edit a location map:

1. From the Acquisitions menu, select File Maintenance – MARC Location Mapping.
   • The Define ACQ Location Table screen displays.
2. Click the External Name link for the location map you wish to edit.
   • The Define ACQ Location Mapping screen for the selected location map displays in an additional browser window.
3. Edit the parameters for the location map as desired.
4. When all desired changes to the location map have been made, click the Submit button to save your changes.
   • The Define ACQ Location Mapping screen closes automatically, and the Define ACQ Location Table screen refreshes to display your changes.
5. Repeat steps 2 through 4 to edit additional location maps.

To delete a location map:

1. From the Acquisitions menu, select File Maintenance – MARC Location Mapping.
   • The Define ACQ Location Table screen displays.
2. Click the Delete link for the location map you wish to delete.
   • A confirmation dialog displays the message “Are you sure you want to delete this record?”
3. Click the OK button to delete the location map. (Click the Cancel button to cancel the deletion and leave the location map unchanged.)
   • The Define ACQ Location Table screen refreshes with the deleted location map removed from the list.
4. Repeat steps 2 and 3 to delete additional location maps.

 

 

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