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CIRCULATION ADMINISTRATION

Chapter 6. SETTING UP NOTICES

   

 

Setting Up the Fine Notice

The Fine Notice Setup function lets you create a notice header (usually your library's name and address) and fine notice.

NOTE: You can configure a unique Fine Notice for each location in your VERSO system.

Fine Notices are generated using the Patron Reports – Fines/Fees Notices option or Patron Reports – Global Notice Generation option in the Circulation Reports module (see the Circulation Reports User Guide for details).

To set up the fine notice:

  1. From the Circ Admin menu, select Notices - Fine Notice Setup.
    • The Fine Notice Setup screen displays.

Fine Notice Setup Screen

Fine Notice Setup Screen

  1. Select the location for which you wish to edit the Fine Notice from the Select Location menu.
    • The Select Location menu lists all currently defined locations for your system.
    • The Home Location for your user account is initially selected by default from the Select Location menu.
  2. Enter or edit the Fine Notice header information in the Notice Header field.

    NOTE: Text in the Notice Header is included with all Fine Notices.

    • The Notice Header field contains a 5-line arrangement of text boxes, into which you will enter or edit the text for the Fine Notice header.
    • Enter or edit the text for the Fine Notice header in the Line 1 through Line 5 text boxes, as desired.

      NOTE: Text will not automatically wrap from one line to the next. Use the Tab key to move from line to line.

  3. Enter or edit Fine Notice text in the Notice Text field.
  4. Enter the desired parameters for inclusion of the Fine Notice in the Global Notice Generation report available through the Circulation Reports module (see the Circulation Reports User Guide for details):
    • Use the Print Notice radio buttons to indicate whether or not the fine notice will be included in the Global Notice Generation report, either Yes or No. The default selection for Print Notice is Yes.
    • Use the Generate notice if balance due is greater than __ text box to indicate the minimum amount due for which fines notices will be included in the Global Notice Generation report. For example, if an amount of $10.00 is specified, fines notices will not be included in the Global Notice Generation report for patrons with an outstanding fines/fees balance of $9.99 or less.
      • You may enter the Generate notice if balance due is greater than __ amount in whole dollars (e.g., 10) or in dollars and cents (e.g., 10.50). DO NOT include the dollar sign "$" when entering the Generate notice if balance due is greater than __ amount.
    • Use the Show balance due only radio buttons to indicate whether or not the fine notice should include a field indicating the total balance due by the associated patron; either Yes or No. The default selection for the Show balance due only radio buttons is Yes.
    • Use the Show detail outstanding fines/fees on notice radio buttons to indicate whether or not the fine notice should include a detailed listing of fines and fees owed by the associated patron, either Yes or No. The default selection for the Show detail outstanding fines/fees on notice radio buttons is Yes.
    • Use the Include patron barcode on fine notice radio buttons to indicate whether or not the fine notice should include the barcode of the associated patron; either Yes or No. The default selection for the Include patron barcode on fine notice radio buttons is No.
  5. Click the Submit button at the bottom of the Fine Notice Setup screen to save your changes to the Fine Notice to your library’s database.

NOTE: If you wish, you can make a printout of fine notice text for future reference (see Printing Circulation Parameters for details) or email a copy of the Fine Notice to yourself or to another party (see Emailing Circulation Parameters for details).