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ILL ADMINISTRATION

Chapter 8. SHIPPING LABELS AND BOOKSTRAPS

   

 

Configuring Bookstraps

The Configure Bookstraps function is available to Customer SuperUsers and, optionally, to Library SuperUsers. The Configure Bookstraps function determines the content of printed bookstraps. You can select the fields to be included on the bookstraps, set local labels for the fields, and include due dates. You can specify the content to be included independently for bookstraps printed on paper labels and bookstraps printed on Avery labels.

NOTE: Some options are not available for use with Avery labels.

In cases where only the Customer SuperUser is granted access to the Configure Bookstraps function, changes made to bookstraps configuration are applied to all libraries within a consortium or collective.

In cases where both the Customer SuperUser and Library SuperUsers are granted access to the Configure Bookstraps function:

To configure bookstraps:

  1. Select Configure Bookstraps from the ILL Admin menu (see The ILL Admin Menu for details).
    • The Configure Bookstraps screen displays.

Configure Bookstraps Screen

Configure Bookstraps Screen

NOTE: When configuring bookstraps, clicking a checkbox repeatedly will toggle it on and off.

  1. The Other Allowable Fields options let you include supplemental information and specify the method by which due dates on bookstraps are calculated. Specify Other Allowable Fields for inclusion on bookstraps using the Paper Label and Avery Label checkboxes, as desired:
    • Use the Include Graphic checkboxes to indicate whether or not the default ILL graphic should be included on bookstraps.
      • A checkmark checkmark indicates the ILL graphic will be included on bookstraps.
      • An empty checkbox checkbox indicates the ILL graphic will not be included on bookstraps.

      NOTE: The associated text box shows the file name for the default ILL graphic. If you wish to use an alternate or customized graphic, Contact Auto-Graphics Technical Services for assistance. Otherwise, DO NOT change the information in this field.

    • Use the Include Notes checkboxes to indicate whether or not patron and staff notes included in the ILL request associated with the item should be included on bookstraps.
      • A checkmark checkmark indicates patron and staff notes will be included on bookstraps.
      • An empty checkbox checkbox indicates patron and staff notes will not be included on bookstraps.
    • If appropriate, use the Print due date on lender bookstraps checkboxes to indicate whether or not due dates should be included on lender bookstraps.
      • A checkmark checkmark indicates the due date will be included on lender bookstraps.
      • An empty checkbox checkbox indicates the due date will not be included on lender bookstraps.
    • Use the Attach the Following Patron Message checkboxes to indicate whether or not a “generic” patron message should be included on bookstraps printed by the Lender and/or Borrower.
      • A checkmark checkmark indicates a patron message will be included on bookstraps when printed by the specified participant.
      • An empty checkbox checkbox indicates a patron message will not be included on bookstraps when printed by the specified participant.
    • If any Attach the Following Patron Message checkbox is selected, enter the desired patron message in the associated text box.
    • Use the Include ‘Do Not Remove’ text checkboxes to indicate whether or not a “Do Not Remove” message should be included on bookstraps printed by the Lender and/or Borrower.
      • A checkmark checkmark indicates a “Do Not Remove” message will be included on bookstraps when printed by the specified participant.
      • An empty checkbox checkbox indicates a “Do Not Remove” message will not be included on bookstraps when printed by the specified participant.
    • If any Include ‘Do Not Remove’ text checkbox is selected, enter the desired “Do Not Remove” message in the associated text box.
    • Select the desired default label type for bookstraps from the Default Print Type menu; Consortium Labels or Avery 6464 Labels (Landscape).

      NOTE: The Default Print Type setting determines the default selection in the Print as menu on the Bookstraps screen (see Printing Bookstraps for details).

  2. The Allowable Item Fields / Labels options let you include information related to the ILL request (ILL number, Scannable ILL number), Lender Route information, the Lender Library, the borrowed item (Author, Title, Item Barcode, Scannable Item Barcode), and the patron that requested the item (Patron Name, Patron Barcode, Scannable Patron Barcode, Patron Contact1, Patron Contact2). Specify the Allowable Item Fields / Labels to be included on bookstraps using the Paper Label and Avery Label checkboxes, as desired:
    • A checkmark checkmark indicates the associated field will be included on bookstraps.
    • An empty checkbox checkbox indicates the associated field will not be included on bookstraps.
    • If desired, edit the field names for selected fields using the associated text boxes.
  3. The Allowable “Return To” Fields options let you include Borrower Route information and Pickup Location, the Borrower Library name, return Address and City, and Phone number. Specify the Allowable “Return To” Fields to be included on bookstraps using the Paper Label and Avery Label checkboxes, as desired:
    • A checkmark checkmark indicates the associated field will be included on bookstraps.
    • An empty checkbox checkbox indicates the associated field will not be included on bookstraps.
    • If desired, edit the field names for selected fields using the associated text boxes.
  4. When all bookstrap options have been configured, click the Submit button to save your changes.