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Chapter 4. VIEWING SEARCH RESULTS

   

 

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Viewing Item Status

Library staff can view the current status for an item by clicking the Status link for the desired item in the Location information field from a Brief Browse List or “Quick View” popup (see Viewing the Search Results for details) or Full Record Display (see Full Record Display for details).

NOTE: Status links are available on Brief Browse Lists only when viewed in List Format (see Using Continuous Brief Browse (CBB) for details.

To view item status:

1. Use Quick Search or Advanced Search to locate the item for which you wish to view item status.
2. Click the Status link for the desired item in the Location information field (for Brief Record displays) or the Where To Find section (for Full Record Displays),
   • The Item Status screen displays.

3. The Item Status screen is a tabbed display that shows Item Information and Related Items. Click the desired tab to view the associated information.
4. The Item Information page lists the Title, Author, Call#, Barcode and Captions for the item, and shows the date the item was added to your library’s collection (Date Added), the date on which the item was last inventoried (Date Inventoried), the date on which the item record was last edited (Date Modified), the initial Cost of the item, the Transaction Type of the most recent activity for the item, the last patron(s) to check out or renew the item (Previous User), current Status, the Last Checkin Date and checkin location, the Last Check Out date and checkout location (and number of times the item has been renewed if the last checkout transaction was a renewal), the Last Activity Date of the most recent transaction for the item, the Material Type and the Current Location, Permanent Location, and Owner Location (for rotating collections) for the item, any item Categories with which the item is associated, any Comments included in the item record, and the dates on which the associated bibliographic record was added to the database and most recently edited (Date Bibliographic Record Added and Date Bibliographic Record Modified). The Circulation field shows any circulation note entered for the item.
   • If desired, use the Circ Note field to enter or edit the circulation note for the item. Click the Update button to save your changes.
   • When the current status for the item is “Checked Out,” the Status field includes the username and full name of the patron to whom the item is checked out. Click the username link to view patron status for the patron to whom the item is checked out. (see the Circulation User Guide for details).
   • If active reserves are placed for the item, the message “This item has outstanding reserve requests” is shown at the top of the screen.

     NOTE: If your library has enabled “Shelving Cart” support, and the associated item is currently on a “shelving cart,” the Current Location of the item is appended with a specified notation such as “On Shelving Cart.”

   • If desired, click a Previous User link to view patron status for a prior patron to whom the item was checked out.

     NOTE: The Previous User links are optional, and may not be enabled for all libraries.

     NOTE: The Previous User field lists up to the 10 most recent checkouts for the item. The number of prior checkouts shown is established in the Circulation Administration module. Previous User links are listed in reverse chronological order (most recent checkout first).

   • The CIRCULATION ACTIVITY field shows the number of times the title (All Items) and associated item (This Item Only) has been Circulated and Shelved, for each of the previous five years.
   • Outstanding reserves for the title, if any, are shown in the CURRENT RESERVES field. Each line in the list shows the reserve No., (the patron’s “place in line” if multiple holds exist), the Barcode and User Name under which the reserve was placed, the patron’s Phone number (if included in the patron’s record) and patron Category, the Pickup Location for the item when ready for pickup, and the date on which the reserve was placed (Date Placed).

     NOTE: If a “Reserve for Checkout” has been placed on the item, the Date Placed field shows the message “Hold for Checkout.” If the reserved item is currently “in transit” to the branch with which the reserving patron is associated, the Date Placed field shows the message “Reserve In Transit.”

   • If desired, edit the item Barcode, then click the Update button to save your changes.

     NOTE: Barcode editing is optional and may not be enabled for all libraries.

   • To view the MARC record for the item, click the View MARC Record button.
     • The MARC Details dialog displays.

 

• Click the OK button on the MARC Details dialog to close the dialog and return to the Item Status screen.

5. The Related Items page shows other items held by your library for the current title. Each line in the listing shows a system-assigned sequence No., Location, Barcode, Call#, and current Status for the associated item.

• Click a View Item Status button to view item status for the associated item.

6. Click the Print button to print the Item Status screen.
   • A formatted version of the Item Status screen displays in an additional browser window.
   • Use the standard procedures for your web browser to print the Item Status screen.
7. Close the Item Status screen to return to the previous Brief Browse List or Full Record Display.

 

 

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