ILL ADMINISTRATION
Chapter 2. REPORTS
Lender Response Requests
Purpose: Provides information on the number of lending responses filled based on the borrowing libraries within the selected date range. The intent of the report is to provide insight into the volume of lender responses.
Report Parameters:
ILL Statistics - Lender Response Requests Screen
- Library (drop-down menu) – determines the library for which the report will
be generated:
For Customer SuperUsers (when logged into the customer-level account for your SHAREit system):
- Select All Libraries to generate the report for all libraries in your
system, or, select one or more individual libraries, as desired. A checkmark
indicates the associated library is selected. An empty checkbox
indicates the
associated library is not selected. Clicking a checkbox repeatedly will toggle
it on and off. - To generate the report for all libraries associated with a specified Library Type: Select Academic, Correctional, Lookup Only, None, Other, Public, School, Special or Training/Testing, as available. The checkboxes for all libraries associated with the specified Library Type are selected automatically.
For Regional Superusers (when logged into the Home Library for your user account):
- Select All Libraries to generate the report for all Regional
Libraries assigned to your account, or, select one or more
individual libraries, as desired. A checkmark
indicates the associated library is selected. An empty checkbox
indicates the
associated library is not selected. Clicking a checkbox repeatedly will toggle
it on and off.
- Select All Libraries to generate the report for all libraries in your
system, or, select one or more individual libraries, as desired. A checkmark
- Date Range (drop-down menu) – determines the time period for which the
report will be generated:
- To generate the report for a predefined time period: Select Today, Yesterday, This Week, Last Week, This Month, Last Month, This Year or Last Year. The Date Range text box refreshes to display the “starting date” and “ending date” for the selected time period.
- To generate the report for a custom time period: Enter the “starting date”
and “ending date” for the desired period in the Date Range text box.
NOTE: When entering a custom time period, be sure the specified “starting date” is not more than two years prior to the specified “ending date.”
NOTE: Enter the “starting date” and “ending date” using the format “MM/DD/YYYY”, i.e., “03/10/2023.” Be sure to include the slashes “/” when entering the “starting date” and “ending date.” Do not include alphabetic characters when entering the “starting date” and “ending date.” You may also click the Date Entry Calendar
icon in the Date Range text box to select a “starting date” and
“ending date” using the Date Entry Calendar (see the
System Basics User Guide
for details). NOTE: If a date is entered using an improper format, the message “Invalid date format. Must be MM/DD/YYYY.” displays beneath the Date Range text box. Click the X icon to clear the Date Range text box, and re-enter the date using the format “MM/DD/YYYY.”
NOTE: If the specified “starting date” is later than the specified “ending date”, the message “Start date must be before end date.” displays beneath the Date Range text box. Click the X icon to clear the Date Range text box, and enter a valid “starting date.”
NOTE: If the specified date range is greater than two years, the message “Date Range must be no more than 2 years.” displays beneath the Date Range text box. Click the X icon to clear the Date Range text box, and enter a valid date range.
To view the ILL Statistics - Lender Response Requests Report:
Report data is displayed as a “bar” graph, and includes a textual summary of statistics.
ILL Statistics - Lender Response Requests Graph
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The “pie” graph shows a separate wedge for each manner by which the requests were filled; either by an In System lender, an external SHAREit lender as part of the Inter-System Sharing Initiative (ISSI), or a Non SHAREit lender (e.g. NCIP or similar), and shows the number of requests filled and percentage of total requests filled for each manner of fulfillment.
ILL Statistics - Lender Response Requests Summary
The report summary is comprised of two tables.
- The first table in the section contains a summary of requests filled during
the specified date range. The table provides the following information:
- The number of individual requests Filled and the % of Total requests filled by In System lenders
- The number of individual requests Filled and the % of Total requests filled by external SHAREit lenders as part of the Inter-System Sharing Initiative (ISSI)
- The number of individual requests Filled and the % of Total requests filled by Non SHAREit lenders (e.g. NCIP or similar)
- The total number of requests filled (Total Filled) by all manners of fulfillment
- The second table lists each Lending Library that filled one or more requests during the specified date range, and total number of requests filled (Total Filled) by the associated Lending Library