CIRC-ILL

Chapter 6. CIRCULATION FUNCTIONS

   

 

< PREVIOUS Chapter 6 Requesting a Renewal

CONTENTS INDEX

NEXT > Chapter 6 Managing Lost Items

---

Checking In an ILL Item

Check in of an item received through interlibrary loan is performed in a manner similar to that for any item held by your library.

To check in an ILL item:

1. Select Checkin from the Circulation menu.
   • The Item Checkin screen displays.

• The Effective Checkin Date field shows the date on which items will be logged as being checked in.
• The All Items Checked In Today field shows the total number of items checked in on the current calendar date.
• The Items Checked In Now field shows the total number of items checked in during your current session. This value resets to “0” each time you exit the Item Checkin screen.

2. If desired, use the Change Checkin Date text box to change the checkin date.

   NOTE: By default, the check in date is set to the current calendar date.

   • Enter the desired checkin date in the Change Checkin Date text box.
   • Enter the desired date using the format MM/DD/YYYY, i.e., “12/31/2018.”

     NOTE: Be sure to include the slashes “/” when entering the checkin date. Do not include alphabetic characters when entering the checkin date.

     • You may also click the Date Entry Calendar icon next to the date entry text box to select a checkin date using the Date Entry Calendar (see the System Basics User Guide for details).

     NOTE: When changing the checkin date, you must select a date prior to the current calendar date. If you select a date subsequent to the current calendar date, an advisory dialog displays the message “Selecting a date in the future is not allowed please select a date prior to today.” Click the OK button to close the dialog and enter a valid date in the Change Checkin Date text box.

   • If you wish to use the new checkin date for subsequent check ins, select the Remember Checkin Date checkbox.
     • A checkmark indicates the new checkin date will be used for subsequent check ins.
     • An empty checkbox indicates the new checkin date will not be used for subsequent check ins.
     • Clicking the checkbox repeatedly will toggle it on and off.
3. Enter the title or barcode of the item in the Enter Title or Barcode text box.
   • When entering a barcode, enter the complete barcode.
   • If your library has enabled searching by partial barcode (see the Circulation Administration User Guide for details), you may enter a complete or partial barcode.
   • When entering a title, you may enter a complete or partial title.

     NOTE: When entering a partial title, do not skip words. For example, when searching for "Gone with the Wind", you may enter "gone with" as your search term; you may not enter "gone wind".

4. Click the Submit button.
   • If you entered a title, a list of titles matching your search criteria displays.
     • Click the desired Title link to display a list of items for the selected title.
     • Click the Check it in link for the desired item. The Item Checkin screen refreshes to display the checkin details.

• If you entered a barcode, the Item Check In screen refreshes to display the checkin details.
• The temporary system-created bibliographic record for the ILL item is removed from your library’s catalog automatically.
• The status of the ILL request is set to Lender’s Returned.

 

 

---

< PREVIOUS Chapter 6 Requesting a Renewal

CONTENTS INDEX

NEXT > Chapter 6 Managing Lost Items