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CIRCULATION ADMINISTRATION

Chapter 4. DEFINING LOCATIONS AND COLLECTIONS

   

 

Modifying Libraries

You can change the name and status of any existing library. You may also add and modify branches for any existing library (see Managing Branches for details).

NOTE: Depending on the configuration of the system for your library, some options may not be available.

To modify a library:

  1. On the Locations Collections - Libraries screen, click the Edit link for the library you wish to modify.
    • The Locations Collections - Branches screen for the selected library displays.

Locations Collections - Branches Screen

Locations Collections - Branches Screen

  1. Click the Edit link for the library.
    • The Edit Library screen displays in an additional browser window.

Edit Library Screen

Edit Library Screen

  1. Edit the library name and status as desired:
    • Edit the display sequence for the library in the Sequence text box (see Setting the Library Display Sequence for more information).
    • Edit the name of the library in the Label text box.

      NOTE: The Label cannot exceed 128 characters (including spaces).

    • Use the Hide from OPAC checkbox to indicate whether or not the library will be hidden when viewing Location information in the Search module.
      • A checkmark checkmark indicates the library is not shown when viewing Location information. An empty checkbox checkbox indicates the library is shown when viewing Location information. Clicking the checkbox repeatedly will toggle it on and off.
    • Use the Suppress from OPAC display checkbox to indicate whether or not display of items associated with the library are returned in search results lists in the Search module.
      • A checkmark checkmark indicates items associated with the library are not returned in search results. An empty checkbox checkbox indicates items associated with the library are returned in search results. Clicking the checkbox repeatedly will toggle it on and off.
    • Use the Active checkbox to set the desired status for the library.
      • A checkmark checkmark indicates the library is active (is available in Location menus throughout the system). An empty checkbox checkbox indicates the library is inactive (is not available in Location menus throughout the system). Clicking the checkbox repeatedly will toggle it on and off.
    • Use the Do not allow reserve for this location checkbox to designate the location as a non-reserve location.
      • A checkmark checkmark indicates the library is a non-reserve location (reserves cannot be placed for items assigned to the location). An empty checkbox checkbox indicates the library is not a non-reserve location (reserves can be placed for items assigned to the location). Clicking the checkbox repeatedly will toggle it on and off.
    • Use the Allow Only My Patrons to Reserve for this Location checkbox to indicate whether or not items associated with the library can be reserved only by those "local" patrons whose Home Location (see the User Administration User Guide for details) is the same as the library.
      • A checkmark checkmark indicates items associated with the library can be reserved by "local" patrons only. An empty checkbox checkbox indicates items associated with the library can be reserved by any patron, regardless of Home Location affiliation. Clicking the checkbox repeatedly will toggle it on and off.

        NOTE: The Allow Only My Patrons to Reserve for this Location option is shown only for systems employing a patron database that is "shared" among multiple libraries.

    • Use the Allow Float checkbox to indicate whether or not items associated with the library are allowed to “float” between branches (see About Floating Collections for an overview of “floating collections”).
      • A checkmark checkmark indicates items associated with the library are allowed to “float” between branches. An empty checkbox checkbox indicates items associated with the library are not allowed to “float” between branches. Clicking the checkbox repeatedly will toggle it on and off.
    NOTE: The Allow Float checkbox is shown only if your library or consortium has enabled the optional floating collections functionality.
  2. Click the Submit button on the Edit Library screen to submit your changes. (Click the Close button to close the Edit Library screen without changing the library.)
    • The Edit Library screen closes automatically, and the Locations Collections - Branches screen refreshes to display your changes.