CIRCULATION REPORTS

Chapter 4. FINES/FEES REPORTS

 

 

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Fines/Fees Cash Report by Branch

Purpose:  Provides a summary of fine/fee payments received by your library, by library branch, for a specified time period. The report provides a summary of payments received by all branches included in the report, followed by listings for each branch included in the report.

Default Filename:

FINESFEESCASHBYBRANCH_REPORT_(date)_(ID number).XLSX

Report Parameters:

• Branch/Location (drop-down menu) - determines the branch/location(s) that will be included in the report; select the desired location.
  • Select All Locations to generate the report for payment received by all branches.
  • Select a single branch to generate the report for the selected branch only.
• Enter Start Create Date for Listing (text box) -determines the starting date of the period for which the report will be generated; enter the desired date using the format MM/DD/YYYY, i.e., "02/06/2015".

  NOTE: Be sure to include the slashes "/" when entering the Start Create Date. Do not include alphabetic characters when entering the Start Create Date.

  • You may also click the Date Entry Calendar icon next to the date entry text box to select a Start Create Date for Listing using the Date Entry Calendar (see the System Basics User Guide for details).
• Enter Stop Create Date for Listing (text box) – determines the ending date of the period for which the report will be generated; enter the desired date using the format MM/DD/YYYY, i.e., "02/06/2015".

  NOTE: Be sure to include the slashes "/" when entering the Stop Create Date. Do not include alphabetic characters when entering the Stop Create Date.

  • You may also click the Date Entry Calendar icon next to the date entry text box to select a Stop Create Date for Listing using the Date Entry Calendar (see the System Basics User Guide for details).

To view the Fines/Fees Cash Report by Branch:

NOTE: See Viewing and Downloading Reports to download and/or open the report for viewing.

The name of the report, the run date, and a summary of report parameters are shown at the top of the report. The summary of payments received by all branches section provides the following information for each branch included in the report:

• The name of the Branch for which statistics are provided
• The Payment Type for the transaction (a separate line is shown for each Payment Type)
• The number of times the associated Payment Type transaction occurred (Quantity) during the report period
• The total Amount received (in dollars and cents) for all occurrences (Quantity) of the associated Payment Type for all payment methods
• The total amount received (in dollars and cents) for all occurrences (Quantity) of the associated Payment Type for Cash payments
• The total amount received (in dollars and cents) for all occurrences (Quantity) of the associated Payment Type for Credit/Debit payments
• The total amount received (in dollars and cents) for all occurrences (Quantity) of the associated Payment Type for Check payments
• The total amount received (in dollars and cents) for all occurrences (Quantity) of the associated Payment Type for Other methods of payment
• TOTALS are provided for each branch included in the report
• SYSTEM TOTALS are for provided for each Payment Type included in the report

The individual library branch sections provide the following information for each payment type received by the branch during the report period:

• The payment type for the transaction (a separate line is shown for each payment type)
• The Number of times the associated payment type transaction occurred during the report period
• The Total amount received (in dollars and cents) for all occurrences of the associated payment type for all payment methods
• The total amount received (in dollars and cents) for all occurrences of the associated payment type for cash payments
• The total amount received (in dollars and cents) for all occurrences of the associated payment type for credit/debit payments
• The total amount received (in dollars and cents) for all occurrences of the associated payment type for check payments
• The total amount received (in dollars and cents) for all occurrences of the associated payment type for other methods of payment
• The patron name and barcode of the patron for whom the payment was registered

  NOTE: Depending on the Number of times the associated payment type transaction occurred during the report period, multiple patrons may be listed for each transaction type.

• The Total amount received (in dollars and cents) from the associated patron
• The total amount received (in dollars and cents) from the associated patron by cash payment
• The total amount received (in dollars and cents) from the associated patron by credit/debit payment
• The total amount received (in dollars and cents) from the associated patron by check payments
• The total amount received (in dollars and cents) from the associated patron by other method of payment

 

 

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