CIRCULATION REPORTS

Chapter 3. ITEM REPORTS

 

 

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Publication Date Listing

Purpose: Provides a listing of items with a specified publication date. The report can be generated for a single publication date, multiple publication dates, or a range of publication dates. Items included in the list may be selectively limited by date added to catalog, location, material type and/or call number range.

Default Filename:

PUBLICATION_DATE_(date)_(ID number).xls

Report Parameters:

• Enter individual Publication Years, separated by commas (text box) – determines the publication date(s) for items included in the report when limiting to a single publication date or several non-contiguous publication dates; enter the desired publication date(s):
  • To limit the report to a single publication year, enter the publication year as a four-digit year, i.e., “1957.”
  • To limit the report to multiple, individual publication years, enter the desired publication years, separated by commas and without spaces. i.e., “1957,1962,1984.”
• Enter Publication Start Year (text box) – determines the starting publication year when limiting the report to a range of publication years; enter the desired year.
• Enter Publication Stop Year (text box) – determines the ending publication year when limiting the report to a range of publication years; enter the desired year.

NOTE: If you do not wish to qualify the report by publication year, leave the Enter individual Publication Years, separated by commas, Enter Publication Start Year and Enter Publication Stop Year text boxes blank.

• Select Location (drop-down menu) – determines the location for which the report will be generated; select the desired location.

  NOTE: The Select Location menu lists all locations (libraries, branches and collections) that have been defined for your system. Locations are defined by your Library Administrator.

  • Select a library to generate the report for items held by the selected library and all associated branches and collections.
  • Select a branch to generate the report for items held by the selected branch and all associated collections.
  • Select a collection to generate the report for items associated with the selected collection only.
• Material Type (drop-down menu) – determines which items will be included in the report based on the material type selected; select All to list all material types, or select a material type to list only those items.

  NOTE: The Material Type menu lists all material types that have been defined for your library. Material types are defined by your Library Administrator.

• Sort By (drop-down menu) – determines the order in which the report will be sorted; select Title or Call Number.
• Start Title or Call Number (text box) – determines the starting title or call number for items included in the listing; enter the desired title or call number.
  • When entering a call number, enter the complete call number.
  • When entering a title, you may enter a complete or partial title.

    NOTE: When entering a partial title, do not skip words.

• End Title or Call Number (text box) – determines the ending title or call number for items included in the listing; enter the desired title or call number.
  • When entering a call number, enter the complete call number.
  • When entering a title, you may enter a complete or partial title.

    NOTE: When entering a partial title, do not skip words.

  NOTE: When limiting the report to a range of titles, you must select Title from the Sort By menu for the system to recognize the Start Title or Call Number and End Title or Call Number as titles. When limiting the report to a range of call numbers, you must select Call Number from the Sort By menu for the system to recognize the Start Title or Call Number and End Title or Call Number as call numbers.

  NOTE: If you do not wish to limit the report to a range of titles or call numbers, leave the Start Title or Call Number and End Title or Call Number text boxes blank.

To view the Publication Date Listing report:

NOTE: See Viewing and Downloading Reports to download and/or open the report for viewing.

The name of the report, the RUN DATE, and a summary of report parameters are shown at the top of the report. The Publication Date Listing report provides the following information for each title included in the listing:

• The Barcode, Publication Date, Title, Author and Call Number of the title
• The Enumeration and Chronology for the title
• The per-item Cost for the title
• The number of items attached to the bibliographic record for the title (No of Bib Items)
• The Library location and Collection for the title
• The Material Type of the title
• The date on which the bibliographic record for the title was added to the catalog (Date Added)
• The Last Activity date and Last Activity Type for the title
• The Last Checkout date for the title
• The most recent date on which the title was inventoried (Date Inventoried)

 

 

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