Maintaining Shipping Labels

The Print Shipping Labels function lets you generate shipping labels for use in shipping loaned items to borrowing libraries, or in returning loaned items to lending libraries.

To view the shipping labels list:

Select Print Shipping Labels from the ILL Admin menu (see The ILL Admin Menu for details).
- The Shipping Labels screen displays.

By default, the Shipping Labels screen lists all active ILL requests with a status as selected in the Include menu for which shipping labels may be printed. Each line in the listing provides the following information:
NOTE: The default value for the Include menu is determined by the Shipping Label List Default View parameter in your library’s Participant Record (see Participant Record Data Fields Chart for details).
- B or L – Indicates the “role” of your library for the associated request; either B (borrower) or L (lender).
- To – the name of the library to which the shipping label will be addressed; either the borrowing library (for requests you have received as a lender, or the lending library (for requests you have submitted as a borrower).
- Req. No. – the ILL Request number for the associated request.
- Title – the title of the item requested.
- Print Status – the current print status for the shipping label; either Printed or Unprinted.
- Date Printed – the most recent date on which the label was printed.
  NOTE: For requests with a Print Status of Unprinted, the Date Printed field is blank.
- Req. Type – the requests type; either brw (borrow request), cpy (copy request) or ref (reference request).
- Req. Status – the current status of the request; Will Supply/In Process, Shipped or Returned.
If desired, you can reconfigure, sort and filter table content (see the System Basics User Guide for details).
To limit the list by request status, select the desired option from the Include menu; Shipped Status, Will Supply/In Process, Shipped and Will Supply/In Process, Returned, Returned and Shipped, or Returned, Shipped or Will Supply/In Process.
To limit the list by print status, select the desired option from the View menu; Unprinted Labels Only, Printed Labels Only or Both Printed and Unprinted. The default value for the View menu is Unprinted Labels Only.
Use the Print menu to select the type of labels you wish to print; either Consortium Labels or Avery 5160 Labels (intended for use with ILL requests associated with out-of-consortium participants).
To limit the list by print status, select the desired option from the View menu; Unprinted Labels Only, Printed Labels Only or Both Printed and Unprinted. The default value for the View menu is Unprinted Labels Only.
From the Shipping Labels screen, you may choose to:
- Print shipping labels for one or more ILL requests (see Printing Shipping Labels for details).
- Delete one or more ILL requests from the shipping labels list (see Deleting ILL Requests from the Shipping Labels List for details).

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Chapter 8

Printing Shipping Labels