ILL ADMINISTRATION

Chapter 3. MANAGING REQUESTS

   

 

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Printing ILL Requests

There are five options for printing ILL requests:

• Print All – With Lenders
• Print All – Without Lenders
• Print All – New Requests
• Print All – New Requests with History
• Pick List (for lenders Pending status only)

You can print ILL requests from each active status category.

To print ILL requests:

1. From an open status browse list (see Using the Request Manager for details), select the appropriate print option:
   • To print all requests in the currently selected status category (including one or more lenders from the associated Lender List for each request), click the Print All – With Lenders button.

     NOTE: The number of lenders included on printed requests is determined by the Number of lenders to print per request value specified in the Participant Record for your library (see Chapter 6, The Participant Record for details).

   • To print all requests in the currently selected status category (without the associated Lender List for each request), click the Print All – Without Lenders button.
   • To print all new requests in the currently selected status category, click the Print All - New Requests button.
     • Once a report for a request has been printed, the system “marks” the request to indicate it has been printed.
   • To print all new requests (including History Notes) in the currently selected status category, click the Print All – New Requests with History button.
   • To print all new requests in the Pending status category, click the Pick List button. The “Pick List” is initially sorted alphanumerically by title or call number, as appropriate.
2. An additional browser window opens, displaying the formatted ILL requests.

• The type of list, the date on which the list was generated, and the number of requests included in the list are shown at the top of the screen, below the Sort By menus.
• If desired, use the Sort By menus to select the field by which the requests will be sorted, and the sort order, either Ascending or Descending.
• The Number of Requests to Print text box lets you specify the number of requests to be printed, from 1 to the total number of requests included in the list.
  • If the number of requests in the list is less than 50, the Number of Requests to Print text box is populated with the total number of requests in the list by default.
  • If the number of requests in the list is greater than 50, the Number of Requests to Print text box is populated with a default value of 50.

3. To print the requests:
   • Enter the number of requests you wish to print in the Number of Requests to Print text box.
   • Click the Print button, or, click the Expand for Home/Refresh/Print button to display the staff screen toolbar, then click the Print button .
   • Print the requests using the standard procedures for your workstation and web browser.

NOTE: The Pick List includes only new requests. Once a request has been printed, it is deleted from the Pick List, but can be printed again using the Print All - With Lenders or Print All - Without Lenders buttons.

 

 

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