ILL ADMINISTRATION
Chapter 7. SYSTEM ADMINISTRATION
Viewing Library Information
The Library Information screen displays the Participant Record for a selected library. A library’s Participant Record contains all the information necessary to ensure the proper handling of interlibrary loan activities with the institution, including a participant profile, interlibrary loan contact information, general lending policies, operating hours, detailed ILL policy information and links to related information.
The Library Information screen provides the following information:
Library Information Screen
- Lender Information
- Library Code - Code assigned to the library by Auto-Graphics.
- Library Name - The name of the library.
- Agency Code - MARC Agency code assigned to the library by the Library of Congress.
- Broker Code - Code designating the broker responsible for fulfilling ILL requests for materials owned by the library.
- Days to Respond - Number of business (open) days within which the lender will respond to ILL requests. The participant library determines this information.
- Ref Request Default - Library code designating the default lender to whom Reference Requests are submitted.
- Days to Supply - Number of calendar days it typically takes the participant library, as a lender, to send requested material to a borrower. The participant library determines this information.
- Ref Request Default - Library code designating the default lender to whom Reference Requests are submitted.
- Days to Return - Number of calendar days (including shipping days) a borrower can check out material before it must be back to the lender. The participant library determines this information.
- OCLC Code - Code assigned to the library by OCLC.
- Days Requests are Processed - Days of the week on which the library processes ILL requests.
- Notes - Additional notes related to library information.
- Address / Contact Information
- Address 1, Address 2, City, State/Province, Zip/Postal Code, Country - The street address of the library.
- Ship To Name - The shipping name of the library
- Ship to Address 1, Ship To Address 2, Ship To City, Ship To State/Province, Ship To Zip/Postal Code, Ship To Country - Shipping address of the library.
- Route Schedule - General information related to pickup/delivery times for common carriers used in shipping or returning materials.
- ILL Contact Name - Name of the staff member responsible for managing ILL activities for the library.
- ILL Contact Title - Title of the staff member responsible for managing ILL activities for the library.
- ILL Phone Number: General - Phone number used to reach the library for general matters related to ILL.
- ILL Phone Number: Borrowing - Phone number used to reach the library for matters related to borrowing activities.
- ILL Phone Number: Lending - Phone number used to reach the library for matters related to lending activities.
- ILL Phone Number: Contact - Phone number used to reach the specified ILL contact.
- ILL Fax Number - Fax number used to reach the library for matters related to ILL.
- ILL Email Address - Email address used to reach the library for matters related to ILL.
- Ariel Address - Ariel address used to reach the library for matters related to ILL.
- ILL Pickup Locations - Lists all Pickup Locations defined for the library.
- Holiday List - Lists the normal business days on which the library is closed for holidays or vacation.
- External Communications
- Transmit request to another system - Indicates whether ILL requests sent to the library will be transmitted to an ILL system outside of the SHAREit system. Shows Yes for ILL trading partners outside your consortium. Shows No for ILL trading partners that are members of your consortium.
- System type - Shows the system type for the ILL trading partner outside your consortium; either ISO ILL, OCLC Direct to review, OCLC Direct to profile, Generic Script messages, or AGent VERSO CILL.
- Transport method - Shows the means by which ILL requests are forwarded to the ILL trading partner outside your consortium; either Direct connection (TCP/IP) or Email (SMTP).
- Computer or Email Address - Address for the computer that will process requests (for Direct connection transport method) or email address to which requests will be sent (for Email transport method).
- Computer Port No. - Port number for the computer that will process requests.
- ISO System Code – Alphanumeric code or symbol assigned to a library or ILL provider.
- Code Type - The name authority registered with the ILL Application Standards Maintenance Agency responsible for the Library Code or symbol in the ISO System Code. The trading partner will typically provide the ISO System Code and Code Type when setting up an external trading partner. Requests sent to external ISO trading partners will have the Library Code for the SHAREit library formatted as follows: naming agency:customer code:Library Code. For example, the Reference and Loan Library in Wisconsin will have the following Library Code: a-g:stwi:gzra.
- Other Related Information
- Is the Library Open to the Public? / Explanation - Indicates whether or not the library is open to the public, and identifies any exclusions, conditions or limitations.
- Can the Public Borrow Material in Person? / Explanation - Indicates whether or not the public can borrow material from the library in person, and identifies any exclusions, conditions or limitations.
- Can the Public Borrow Material through ILL? / Explanation - Indicates whether or not the public can borrow material from the library through ILL, and identifies any exclusions, conditions or limitations.
- Hours Library Open - Normal business hours for the library.
- Exceptions to Library Hours Open - Indicates any exceptions to the normal business hours for the library.
- Patron Notification Set-up
NOTE: Information for up to five patron notification messages may be displayed.
- ILL Status – The request status that triggers transmission of the patron notification message.
- Email Text – The text included in the patron notification message for the associated request status.
- Email Notice Set-up
- Email Notice Subject – The subject line text included in each patron notification message.
- Email Notice From Name – The “From” name included in each patron notification message.
- Email Notice From Address – The “From” address in each patron notification message.
- CC Email Address – The email address to which “courtesy copies” of all patron notification messages are sent.
- URL Information
- Do you want email notification for NEW borrowing requests only? / Email notification address - Indicates whether or not the library will receive email notifications on receipt of new borrowing requests only, either Yes or No; shows email address to which notifications will be sent.
- Do you want email notification for ALL borrowing status changes? / Email notification address - Indicates whether or not the library will receive email notifications whenever there is a change in status for a borrowing request, either Yes or No; shows email address to which notifications will be sent.
- Do you want email notification for NEW lending requests only? / Email notification address - Indicates whether or not the library will receive email notifications on receipt of new lending requests only, either Yes or No; shows email address to which notifications will be sent.
- Do you want email notification for ALL lending status changes? / Email notification address - Indicates whether or not the library will receive email notifications whenever there is a change in status for a lending request, either Yes or No; shows email address to which notifications will be sent.
- Library Catalog(URL) - The URL for the library’s Online Public Access Catalog (OPAC).
- Library Homepage(URL) - The URL for the library’s Home Page.
- ILL hours open - The hours during which the library is open for ILL activities.
- Directions - Directions for locating the library.
- Directions(URL) - The URL for a map and/or “driving directions” page maintained by the library
- Regulations(URL) - The URL for a policies/rules/regulations page maintained by the library.
- System Message(URL) - The URL for a general “messages” or “announcements” page maintained by the library.
- ILL Message(URL) - The URL for an ILL-specific “messages” or “announcements” page maintained by the library.
- ILL Help Page(URL) - The URL for an ILL services “Help” page maintained by the library.
- Library Help Page(URL) - The URL for a general library services “Help” page maintained by the library.
To view the Library Information screen:
- Use the scrollbar to scroll through the entire page.
- If desired, click the Hide Empty Fields button to remove empty fields (fields containing no data) from the display. (Click the View All Fields button to show all fields in the display.)
- Click the ILL Policy Link button to display ILL policy information for the library (see Viewing ILL Policies for details).
- Click the Print button to print a copy of the Library Information Screen (see Printing Library Information for details).
- Click the Close button to close the Library Information screen and return to the Library Results List or Search Library Information screen, as applicable.