CAT ADMINISTRATION
Chapter 7. PRINTING LABELS AND BARCODES
Selecting Labels
The Select Labels function lets you choose the specific items for which you wish to print spine, pocket, and/or barcode labels. Selected labels are added to a “print queue” where they may be reviewed prior to printing (see Reviewing Labels for details).
NOTE: The print queue can hold a maximum of 1000 records.
To select labels for printing:
- From the CAT Admin menu, choose Print Labels - Select Labels.
- The Select Records screen displays. The total number of records currently in the print queue is shown at the top of the screen.
Select Records Screen
- Enter the criteria for label selection as desired.
- To select records by the date on which the records were added to the
database:
- Select the Select By – Date Added radio button.
- Enter the starting date (the first day for which added records will be
included in the selected records) in the Start text box. You may
also click the Date Entry Calendar
icon
next to the Start text box to select a Start date using
the Date Entry Calendar (see the
System Basics
User Guide for details). - o Enter the ending date (the last day for which added records will be
included in the selected records) in the Stop text box. You may
also click the Date Entry Calendar
icon
next to the Stop text box to select a Stop date using
the Date Entry Calendar (see the
System Basics
User Guide for details).
- To select records by the date on which the records were last edited:
- Select the Select By – Date Edited radio button.
- Enter the starting date (the first day for which edited records will
be included in the selected records) in the Start text box. You may
also click the Date Entry Calendar
icon
next to the Start text box to select a Start date using
the Date Entry Calendar (see the
System Basics User Guide
for details).
- Enter the ending date (the last day for which edited records will be
included in the selected records) in the Stop text box. You may
also click the Date Entry Calendar
icon
next to the Stop text box to select a Stop date using
the Date Entry Calendar (see the
System Basics User Guide
for details).
- To select a single item:
- Select the Select By – Single Item radio button.
- Enter the title or barcode of the item in the Enter Title or Barcode text box. When entering a barcode, enter the complete barcode. When entering a title, you may enter a complete or partial title.
NOTE: If your library has enabled searching by partial barcode (see the Circulation Administration User Guide for details), you may enter a complete or partial barcode.
- To select multiple items by barcode:
- Select the Select By – Multiple Items radio button.
- Enter the barcode of the first item for which you wish to print labels in the Start Barcode text box.
- Enter the barcode of the last item for which you wish to print labels in the Stop text box.
NOTE: If your library has enabled searching by partial barcode (see the Circulation Administration User Guide for details), you may enter a complete or partial barcode.
- To select records by the date on which the records were added to the
database:
- Click the Submit button to add the records to the print queue.
-
If you selected records by Date Added or Date Edited, a message screen
shows the total number of records added to the print queue. Click the Continue
button on the message screen to return to the Select Records screen.
- If the number of records selected exceeds the maximum size of the print queue (1000 records), an advisory message displays on the message screen, and the selected records are not added to the print queue. Modify your selection as necessary to avoid exceeding the print queue limit.
- If you selected a Single Item by title:
- A list of titles matching your search criteria displays.
Title Lookup Screen
- Click the desired Title link to display a list of records for the selected title.
- Click the Select this Item link for the desired title. A message screen indicates the selected title has been added to the print queue. Click the Continue button on the message screen to return to the Select Records screen.
-
If you selected a Single Item by barcode:
- A message screen indicates the selected title has been added to the print queue. Click the Continue button on the message screen to return to the Select Records screen.
- If you selected Multiple Items:
- The Select Multiple Barcodes screen displays. The Last Barcode field shows the last barcode and title added to the print queue.
Select Multiple Barcodes Screen
- If desired, you may add additional records to the print queue:
- Enter the desired barcode in the Enter Barcode text box, then click the Submit button.