CAT ADMINISTRATION

Chapter 6. MANAGING INVENTORY

   

 

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Using Online Barcode Entry

The Online Barcode Entry function lets you enter barcodes for inventoried items for a selected collection online, either manually or by using a barcode scanner. Barcodes entered using Online Barcode Entry are saved to “master” inventory file (for the selected collection) in your VERSO database, allowing you to perform inventory processing over several sessions.

NOTE: Online Barcode Entry is the recommended method for performing inventory as any discrepancies in status, location, etc., are identified upon submittal of the barcode, and can be rectified immediately if desired.

To perform an inventory using Online Barcode Entry:

1. From the CAT Admin menu, select Inventory - Online Barcode Entry.
   • The Load Single Inventory Items screen displays.

2. Select the desired collection from the Select Inventory Location menu.
   • The Select Inventory Location menu lists all currently active collections defined for your library.
3. Click the Submit button to continue.
   • The Enter Barcode screen displays.

4. Enter a barcode for the selected collection in the Enter Item Barcode text box.
   • You can use a barcode scanner to enter the barcode, or you may enter the barcode manually.

     NOTE: If your library has enabled searching by partial barcode (see the Circulation Administration User Guide for details), you cannot enter a partial barcode in the Load Single Inventory Items screen.

5. Click the Submit button to continue. The screen refreshes to display status information for the entered barcode. Depending on the status of the associated item, the screen may include some or all of the following information:

• Last Item Barcode Entered – shows the last (most recent) item barcode submitted

  NOTE: In the event the barcode was previously submitted during inventory processing the message “Duplicate barcode removed” is shown following the barcode.

• Item Status – shows the current status of the item

  NOTE: Items with a status other than Available should be investigated, and the exception changed as appropriate (see the Circulation User Guide for information on changing item exceptions).

  NOTE: In the event an invalid barcode is entered, the Item Status field shows the message “Barcode: (barcode) does not exist in the database.”

• Expected Item Location – in the event the barcode entered is not associated with the currently selected collection, shows the location (library – branch – collection) with which the item is associated in a bold, red font face.

6. Repeat steps 4 and 5 to enter additional item barcodes.

If desired, you can generate an inventory report for the collection once the inventory is complete (see Requesting an Inventory Report for details). After all discrepancies have been rectified, you can clear the contents of the inventory file (see Deleting Inventory Files for details).

 

 

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