STATISTICS
Chapter 3. ILL STATISTICS
CONTU Copyright Tracking Reports
NOTE: CONTU Copyright Tracking Reports are available only to staff members who have been granted ILL Staff permissions (see the User Administration User Guide for details).
The CONTU Copyright Tracking Reports option includes two summary reports and one detailed report.
To generate a copyright tracking report:
-
From
the Statistics menu (see
The Statistics Menu details),
select ILL Statistics – CONTU Copyright Tracking Reports.
- The CONTU Copyright Tracking Reports screen displays.
CONTU Copyright Tracking Reports
- Enter the year for which you wish to view statistics in the Year of report
text box.
- The Year of report text box is pre-filled with the current calendar year by default. You may request a report for the current year, or for any of the three prior years. For example, in 2020 reports for calendar years 2017, 2018, 2019, and 2020 will be available. In 2021, the report for calendar year 2017 will be deleted.
- Select the report type:
- To generate a summary report, select the Order summary by filled count (filled count > 5) or the Order summary by title (all titles) radio button in the Summary reports field, as desired.
- To generate a detailed report, select the Title begins with (leave blank for all titles) radio button in the Detailed report field. To generate the report for a specific title, enter the desired title in the associated text box. To generate the report for all titles, leave the text box blank.
- Click the Submit button to submit the report request.
- The screen refreshes to display the requested report.
NOTE: If there are no qualifying titles for the specified calendar year and report type, the message “No titles to report for (calendar year)” displays.
To view CONTU Copyright Tracking Reports:
- The Order Summary by Filled Count (filled count >5) provides a brief
summary of the titles for which five or more requests have been filled or are
outstanding for the specified calendar year. The report illustrates local demand
for specific titles, which may inform collection development selection
decisions. Each line in the report shows:
- The Title from which the copy was requested
- The number of requests for the title that have been filled (Number Filled)
- The number of requests for the title that are in process (Number Outstanding)
- The Order Summary by Titles (all titles) lists the number of filled and
outstanding requests for all titles. Each line in the report shows:
- The Title from which the copy was requested
- The number of requests for the title that have been filled (Number Filled)
- The number of requests for the title that are in process (Number Outstanding)
- The Average number of filled requests of all titles included in the summary report
- The Detailed Report provides detailed information on a “title-by-title”
basis for both outstanding and completed requests. If the report is generated
for all titles, statistics for each title are presented in separate sections.
Each line in the report shows:
- The Journal Title from which the copy was requested, followed by the International Standard Serial Number (ISSN), where applicable
NOTE: The ISSN is shown only when an article from a title has been requested for the first time (the title has never been requested before). Once an article has been requested from a given title, the second and all subsequent requests for articles from the title will not show the ISSN.
- The date on which the request was generated (Date of Request)
- The date on which the request was filled (Date Filled) or the date on which the request entered the Unfilled status, was cancelled by staff (Date not Filled), or was filled by a loan.
NOTE: If a request does not include a Date Filled or Date not Filled, it is considered a currently outstanding request.
- When an item is received, the statistics are updated to include the date received in the Date Filled column. In the event a request is not filled, the request is updated to Date not Filled on the day borrowing staff cancels a request or the request goes into the Unfilled status. If the lender updated a Non-returnable (copy) request to Shipped (returnable), the date shipped is recorded in the Request not Filled column as it is no longer a request that needs to be included in the CONTU count.
NOTE: Requests with variant titles are not currently merged. If staff is aware of two variations of the same title, staff should download the detailed report, merge the titles, and calculate the number filled and not filled requests.
To download a CONTU Copyright Tracking Report:
- With the desired report displayed, click the Download button.
- A standard Save As dialog displays, with a unique filename assigned to the file.
- If desired, edit the name for the file in the File name text box.
NOTE: Be sure to retain the .xlsx extension at the end of the file name.
- Select the location in which you wish to save the report.
- Click the Save button to download the file.
- Depending on your browser, a status dialog may display while the file is being downloaded. When the download is complete, a “Download Complete" message displays. Click the Close button to close the status dialog.
To generate a new CONTU Copyright Tracking Report:
- Click the Return button on the report results screen to return to the CONTU Copyright Tracking Reports setup screen.