ACQUISITIONS
Chapter 9. REPORTS
Fund History
Purpose: Generates a listing of order transactions for a specified Fiscal Year matching the specified report criteria.
Default Filename:
ACQ_BUDGETHISTORY_(date)_(ID number).xls
Report Parameters:
Fund History Data Entry Screen
- Fiscal Year (drop-down menu) – determines the fiscal year for which the report will be generated; select the desired year.
- Fund (drop-down menu) – determines the fund for which the report will be
generated; select the desired fund.
NOTE: The Fund menu lists all funds defined for your library (see Chapter 3, Fund Account Maintenance for details).
- User (drop-down menu) – determines which orders will be included in the report based on the user that created the order; select All to list all orders regardless of the creator, or select a specific user to list only those orders created by the selected user.
- Start Date (text box) – determines the earliest creation date for which
orders will be included in the report; enter the desired date using the format
MM/DD/YYYY, i.e., "03/15/2014".
NOTE: Be sure to include the slashes “/” when entering the Start Date. Do not include alphabetic characters when entering the Start Date.
- You may also click the Date Entry Calendar
icon
next to the Start Date text box to select a Start Date
using the Date Entry Calendar (see the
System
Basic User Guide for details).
- You may also click the Date Entry Calendar
icon
- End Date (text box) – determines the latest creation date for which orders
will be included in the report; enter the desired date using the format MM/DD/YYYY,
i.e., "03/15/2014".
NOTE: Be sure to include the slashes “/” when entering the End Date. Do not include alphabetic characters when entering the End Date.
- You may also click the Date Entry Calendar
icon
next to the End Date text box to select a End Date using
the Date Entry Calendar (see the
System Basic
User Guide for details).
- You may also click the Date Entry Calendar
icon
- Order By (drop-down menu) – determines the key by which the report will be sorted; select the desired sort order.
NOTE: The report will be generated for the specified period, inclusive of the Start Date and End Date.
To view the Fund History report:
See Viewing and Downloading Reports to download and/or open the report for viewing.
The name of the report, the RUN DATE, and a summary of report parameters are shown at the top of the report. The Fund History report provides the following information for each entry in the list:
Fund History Report
- The Fiscal Year for the fund
- The Fund name and Account number (Acct no)
- The Date and time of the transaction
- The Amount allocated of the transaction in dollars and cents
- Any Comment entered for the transaction
- The User Name of the staff member that processed the transaction