ACQUISITIONS

Chapter 9. REPORTS

   

 

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Invoice Detail Listing

Purpose: Generates a list of invoices, with detailed order number and title information, matching the specified report criteria.

Default Filename:

ACQ_INVOICEDETAIL_(date)_(ID number).xls

Report Parameters:

• Invoice Status (drop-down menu) – determines which orders will be included in the report based on the current status of the order; select All to list all orders regardless of status, or select a specific status to list only those orders with the selected status.
• Vendor (drop-down menu) – determines which orders will be included in the report based on the vendor associated with the order; select All to list all orders for all vendors or select a specific vendor to list only those orders associated with the selected vendor.

  NOTE: The Vendor menu lists all vendors defined for your library (see Vendor Maintenance for details).

• Start Date (text box) – determines the earliest creation date for which orders will be included in the report; enter the desired date using the format MM/DD/YYYY, i.e., "03/15/2014".

  NOTE: Be sure to include the slashes “/” when entering the Start Date. Do not include alphabetic characters when entering the Start Date.

  • You may also click the Date Entry Calendar icon next to the Start Date text box to select a Start Date using the Date Entry Calendar (see the System Basic User Guide for details).
• End Date (text box) – determines the latest creation date for which orders will be included in the report; enter the desired date using the format MM/DD/YYYY, i.e., "03/15/2014".

  NOTE: Be sure to include the slashes “/” when entering the End Date. Do not include alphabetic characters when entering the End Date.

  • You may also click the Date Entry Calendar icon next to the End Date text box to select a End Date using the Date Entry Calendar (see the System Basic User Guide for details).
• Order By (drop-down menu) – determines the key by which the report will be sorted; select the desired sort order.

NOTE: The report will be generated for the specified period, inclusive of the Start Date and End Date.

To view the Invoice Detail Listing report:

NOTE: See Viewing and Downloading Reports to download and/or open the report for viewing.

The name of the report, the RUN DATE, and a summary of report parameters are shown at the top of the report. The Invoice Detail Listing provides the following information for each entry in the list:

• The Invoice Number
• The current Status of the invoice
• The Invoice Date
• The Invoice Total and amounts for Postage and Other Charges (in dollars and cents)
• The name of the staff member who approved the invoice (Approved By) and the Approval Date
• The name of the Vendor from whom the invoice was received
• The total number of copies of the associated title being invoiced (Quantity Invoiced)
• The Order Number of the order for the associated title
• The Title, Author, and International Standard Book Number (ISBN) of the item(s) invoiced
• The Fiscal Year of the associated order
• The name of the fund encumbered for the order (Budget Name)
• The Library Name of the library for which the order was placed

 

 

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CONTENTS INDEX

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