CIRCULATION REPORTS
Chapter 3. ITEM REPORTS
Delete Bibs Without Items
Purpose: Deletes bibliographic records to which no items are attached from your library's database based on a cutoff date specified. Alternately, you may run a report only of bibliographic records that would be deleted.
NOTE: Depending on the size of your library’s collection, and the specific report parameters specified, it may take from several minutes to several hours or more to generate the Delete Bibs Without Items report.
Default Filename:
REPORTE_BIB_WO_ITEM_(date)_(ID number).XLSX
Delete Bibs Without Items Screen
Report Parameters:
-
Run Option (drop-down menu) – indicates the type of report you wish to
run:
- Report Only – generates an alphabetic list of all bibliographic records in your library’s database created prior to the specified Cutoff Date to which no items are attached, but does not delete the records from your library’s database.
- Delete Bibs – generates an alphabetic list of all bibliographic records in your library’s database created prior to the specified Cutoff Date to which no items are attached, and deletes the records from your library’s database.
- Delete bib records added after (text box) – determines the cutoff
date for the report; only those records created on or subsequent to the
specified Delete bib records added after date that have no items
attached will be included in the report. Click the Date Entry Calendar
icon
next to the Delete bib records added after text box to select a
date using the Date Entry Calendar (see the
System Basics User Guide
for details). - Cutoff Date (text box) – determines the cutoff date for the report;
only those records created prior to the specified Cutoff Date
that have no items attached will be included in the report. click the
Date Entry Calendar
icon
next to the Cutoff Date text box to select a date using the Date
Entry Calendar (see the
System Basics User Guide
for details).
To view the Delete Bibs Without Items report:
See Viewing and Downloading Reports to download and/or open the report for viewing
The name of the report, the run date, and a summary of report parameters are shown at the top of the report. The Delete Bibs Without Items report provides the following information for each title included in the listing:
Delete Bibs Without Items Report
- The Control ID for the title
- The Title, Author and ISBN for the title
- The date on which the bibliographic record was added to the database (Date Added)