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ILL ADMINISTRATION

Chapter 8. SHIPPING LABELS AND BOOKSTRAPS

   

 


Configuring Shipping Labels

NOTE: Configure Shipping Label functionality is optional and may not be enabled for all systems.

The Configure Shipping Label function determines the content of printed shipping labels. You can select the fields to be included on the labels, set local labels for the fields, and set the order in which the fields are listed. You can specify the content to be included independently for shipping labels printed on paper labels and shipping labels printed on Avery labels.

The Configure Shipping Label function is available to Customer SuperUsers and, optionally, to Library SuperUsers.

To access the Configure Shipping Labels screen:

Configure Shipping Labels Screen

Configure Shipping Labels Screen

NOTE: The maximum length for printed barcodes in the ILLCode, ItemCode, or PatCode fields is 18 characters. In cases where a barcodes exceeds 18 characters, the barcode IS NOT printed, and the message “Barcode Too Long” is shown in its place.

Maximum Line Wrap for Field Contents – Delivery Labels

Field Name Used on Borrower Used on Lender Used on Avery Max Line Wrap
Address 1 X X X 2
Address 2 X X X 2
City, State, Zip X X X 2
Country X X X 2
Date X X   2
Email X X   2
From X X   2
Pick Up X   X 2
Route To X X X 6 (paper)

5 (Avery)*

To X X X 2

*If Route To content is greater than one line, Avery labels will include as many lines as possible for any additional fields configured to print, as illustrated in the following examples.

  • Example 1: If the Route To field is three lines long and is placed in position 1 and the To, Address 1, and City/State/Zip fields are also configured (in that order), only the Route To, To, and Address 1 fields will print.

  • Example 2: If label is configured to print the To, Address 1, City/State/Zip and Route To fields in that order and the Route To field is three lines long, then only the To, Address 1, City/State/Zip and the first 2 lines of the Route To field will print.

Maximum Line Wrap for Field Contents – Item Labels

Field Name Used on Borrower Used on Lender Used on Avery Max Line Wrap
Author X X   2
Call # X X   2
Contact 1 X     2
Contact 2 X     2
Due X     2
ILL # X X   2
ILLCode X X   1
Item # X X   2
ItemCode X X   1
Notes X X   N/A
PatCode X     2
Patron X     2
Patron # X     1
Title X X   2

To set the display sequence for shipping label fields:

To add a field to a label:

NOTE: When adding the Patron #, PatCode, Contact 1, Contact 2, and/or Patron fields to the Borrower – Item label, the Hide patron data on shipping labels option in the Participant Record for your library MUST be set to No, or the fields will not be included on the label (see Participant Record Data Fields Chart and Updating a Participant Record for details).

To remove a field from a label:

To assign local labels:

To customize the Patron Note:

NOTE: The Patron Note field is shown only on the Borrower – Item label. By default, the Patron Note field contains the message “PATRON: PLEASE DO NOT REMOVE SHIPPING SLIP FROM ITEM.”