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ILL ADMINISTRATION

Chapter 4. BORROWER FUNCTIONS

   

 

Editing the ILL Lender List

Each ILL request must contain at least one lender to which the request will be sent. You may add lenders to the Lender List created from the Blank Request Form. Requests created from the Full Record Display will have lenders added by staff or the system, depending on whether your library is using the Enhanced Request this Item function. The Lender List is shown on the Full Record Display for all active and completed ILL requests, but includes only the libraries that have yet to be tried. Libraries should be entered in the list in descending order of preference. Borrowers can add Library Codes to the list, edit Library Codes in the list, or delete Library Codes from the list. Lenders cannot edit the Lender List; Default Lenders may edit the Lender List (see Processing ILL Requests as a Default Lender for more information).

NOTE: For ILL requests generated from a Full Record Display in the search interface, the ILL Lender List is automatically filled with the appropriate information for all libraries registered as potential lenders to your library which hold a copy of the desired title, (and lend the format and have an available copy, assuming those features have been activated).

To add a library to the Lender List:

  1. Use the left mouse button to place the cursor in the Lender List at the position you wish to add the new library. If the Lender List is currently empty, the cursor is placed at the top position in the list.
  2. Enter the code assigned by Auto-Graphics for the library you wish to add, the number of days the lender allows a request to remain at the lender, and if desired, optional information such as a location and call number.

    NOTE: All information for each library entered in the Lender List must be separated by commas; do not include any spaces. The Library Code is mandatory; all other information is optional. When entering a Library Code only, a comma following the code is not necessary.

To edit a Library Code in the Lender List:

  1. Place the cursor within the Library Code you wish to edit.
  2. Using the left- and right-arrows, <Backspace> and <Delete> keys, make the desired changes to the Library Code, days to respond, and location/call number.

To delete selected Library Codes from the Lender List:

  1. Using the left mouse button, triple-click the code of the library you wish to delete. The selected Library Code and associated content is highlighted.
    • To select several contiguous lenders in the Lender List, double-click and hold the left mouse button, then drag through the Lender List to select the desired lenders.
  2. Click the right mouse button on the selected lender(s) to display the Lender List edit menu.
  3. Use the left mouse button to select Delete from the menu.

To delete all Library Codes from the Lender List:

  1. Click the right mouse button inside the Lender List to display the Lender List edit menu.
  2. Use the left mouse button to choose Select All from the menu.
  3. Click the right mouse button on the selected lenders to display the Lender List edit menu.
  4. Use the left mouse button to select Delete from the menu.