CAT ADMINISTRATION

Chapter 8. CATALOG MAINTENANCE

   

 

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Deleting an Item (using Edit Item)

You can delete the item record for any item in your library's catalog. Item records are deleted from the Edit Item screen.

To delete an item record:

1. From the Cat Admin menu, select Catalog - Edit Item.
   • The Edit Item Entry Form displays.

2. Enter your search term in the Enter Title or Barcode text box to locate the item record you wish to edit. You may search for item records by Title or Barcode.
   • When entering a barcode, enter the complete barcode.

   NOTE: If your library has enabled searching by partial barcode (see the Circulation Administration User Guide for details), you may enter a complete or partial barcode.

   • When entering a title, you may enter a complete or partial title.
3. Click the Submit button.
   • If you entered a title, a list of titles matching your search criteria displays.

• Use the Previous and Next buttons to view other pages of the list.
• Click the desired Title link to display a list of items for the selected title.
• Click the Select this Item link for the desired item. The Edit Item screen for the selected item displays.

• If you entered a barcode, the Edit Item screen for the associated title displays.

4. The Edit Item screen provides the following information:

• The Title and Author of the selected title are shown at the top of the screen.
• The Other Items field shown at the bottom of the screen shows the Location, Barcode, Call Number and current Status of all other copies of the title in your library's catalog.
• The Edit Item screen is pre-filled with the current item information, Enumeration and Chronology for the item.

5. Click the Delete this Item button to delete the item record.
   • A confirmation dialog displays the message “Are you sure you want to delete this item?”
6. Click the OK button to proceed with the deletion. (Click the Cancel button to cancel the deletion and return to the Edit Item screen.)
   • The message “Item Deleted” displays.

• The message shows the Title, Author and Item Barcode for the deleted item.
• To delete additional items from the current title, click the Edit link for the desired item on the Other Items field to display the Edit Item screen for the associated item then repeat steps 5 and 6.
• To delete items from a new title, enter the title or barcode for the desired item in the Select Next Item text box, then click the Submit button. Locate and select the desired title, as necessary, then repeat steps 5 and 6.

7. If desired, when the last item record has been deleted from a bibliographic record, click the Last Item Deleted. Click here to delete bibliographic record. link to delete the associated bibliographic record.
   • A confirmation dialog displays the message “Are you sure?”
8. Click the OK button to proceed with the deletion. (Click the Cancel button to cancel the deletion and return to the Item Deleted message.)
   • The message “Bib Record Deleted” displays, and shows the Title and Author for the deleted record.

• To delete items from a new title, enter the title or barcode for the desired item in the Select Next Item text box then repeat steps 5 through 8.

 

 

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