CAT ADMINISTRATION

Chapter 4. MARC IMPORT AND EXPORT

   

 

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Modifying Call Number Prefixes and Suffixes

The Modify Call Number Prefix Table and Modify Call Number Suffix Table functions let you map call number prefixes/suffixes contained in MARC records to be uploaded to the appropriate prefixes/suffixes used by your library. You may also edit the parameters for an existing prefix/suffix map or delete an existing prefix/suffix map from the table. Call number prefixes and suffixes are mapped in a similar manner.

NOTE: The Modify Call Number Prefix Table and/or Modify Call Number Suffix Table links are active only when values have been mapped for Call Number Prefix and/or Call Number Suffix, as applicable.

To map call number prefixes/suffixes:

1. Access the Import Items Setup screen for the Item Generation Setup for which you wish to delete material type maps (see Entering and Editing Import Item Generation Parameters for details).
2. Click the Modify Call Number Prefix Table or Modify Call Number Suffix Table link, as appropriate.
   • The Define Call Number Prefix/ Suffix Table screen displays in an additional browser window or tab.

• The screen lists all currently defined call number maps for the associated Item Generation Setup, in alphabetic order by Call Number Prefix or Call Number Suffix, as applicable. Each line in the listing shows:
  • the Condition (matching type) for the mapped prefix/suffix
  • the text string in the imported record against which to perform the match (Call Number Prefix or Call Number Suffix)
  • the prefix or suffix to be applied to records matching the specified criteria (Replace With)

  NOTE: When creating a new Item Generation Setup, the Define Call Number Prefix/Suffix Table will initially be blank.

3. Click the New button to define a new mapped call number prefix/suffix for the associated Item Generation Setup.
   • The Edit Call Number Prefix/Suffix Table screen displays in an additional browser window.

4. Define the Call Number Prefix or Call Number Suffix (the prefix or suffix specified in the records to be imported under the associated Item Generation Setup) for the call number map:
   • Select the appropriate matching criteria from the Call Number Prefix or Call Number Suffix menu, as follows:
     • Begins with – a positive match will be determined if the external prefix/suffix begins with the specified text string.
     • Ends with – a positive match will be determined if the external prefix/suffix ends with the specified text string.
     • Equal to – a positive match will be determined if the external prefix/suffix is an exact match to the specified text string.
     • Contains – a positive match will be determined if the external prefix/suffix includes the specified text string.
   • Enter the text string against which the match will be made in the Call Number Prefix or Call Number Suffix text box.
5. Enter the text that should be used to replace internal text in records that are a positive match to the specified Call Number Prefix or Call Number Suffix in the Replace with text box.
6. When all appropriate information has been entered, click the Submit button to save the call number map.
   • The Edit Call Number Prefix/Suffix Table screen closes automatically, and the Define Call Number Prefix/Suffix Table screen refreshes to display your changes.
7. Repeat steps 3 through 6 to define additional call number maps.

To edit call number prefixes/suffixes:

1. Access the Import Items Setup screen for the Item Generation Setup for which you wish to delete call number maps (see Entering and Editing Import Item Generation Parameters for details).
2. Click the Modify Call Number Prefix Table or Modify Call Number Suffix Table link, as appropriate.
   • The Define Call Number Prefix/ Suffix Table screen displays in an additional browser window or tab.
3. Click the Call Number Prefix or Call Number Suffix link for the call number map you wish to edit.
   • The Edit Call Number Prefix/Suffix Table screen for the selected call number map displays in an additional browser window.
4. Edit the parameters for the call number map as desired.
5. When all desired changes to the call number map have been made, click the Submit button to save your changes.

To delete a call number map:

1. Access the Import Items Setup screen for the Item Generation Setup for which you wish to delete call number maps (see Entering and Editing Import Item Generation Parameters for details).
2. Click the Modify Call Number Prefix Table or Modify Call Number Suffix Table link, as appropriate.
   • The Define Call Number Prefix/ Suffix Table screen displays in an additional browser window or tab.
3. Click the Delete link for the call number map you wish to delete.
   • A confirmation dialog displays the message “Are you sure you want to delete this record?”
4. Click the OK button to delete the call number map. (Click the Cancel button to cancel the deletion and leave the call number map unchanged.)
   • The Define Call Number Prefix/ Suffix Table screen refreshes with the deleted material type map removed from the list.
5. Repeat steps 2 and 3 to delete additional call number maps.

 

 

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NEXT > Chapter 4 Setting MARC Load Defaults