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STATISTICS

Chapter 6. VIEWING DATABASE STATISTICS

   

 


Viewing Collection Statistics

You can view statistics related to the number of items associated with all collections for a selected branch.

To view Collection Statistics:

  1. From the Locations Collections - Branches screen for the desired library (see Viewing Branch Statistics for details), click the Expand link for the branch for which you wish to view Collection Statistics.
    • The Locations Collections - Collections screen for the selected branch displays.

Locations Collections - Collections Screen

Locations Collections - Collections Screen

  1. On the Locations Collections - Collections screen, click the Stats button.
    • The Collection Stats screen for the currently selected branch displays. The date on which the statistics report was requested is shown at the top of the screen.

Collection Stats Screen

Collection Stats Screen

  1. The Collection Stats screen provides the following information for each collection:
    • Seq - the display sequence for the collection
    • Label - the name of the collection
    • Status - indicates whether or not the associated collection is currently Active or Inactive
    • Stats - the total number of items in your VERSO database associated with the collection
    • Locs/Coll. with Cost - shows the total number of items in the associated collection for which a Cost is specified in the item record.
    • Value - shows the total dollar value of all items held by the associated branch for which a value is specified in the Cost field of the item record.
    • Items with Default Cost - shows the total number of items in the associated collection for which no Cost is specified in the item record.
    • Value of Items with Default Cost – shows the total dollar value of all Items with Default Cost based on the default cost specified for the material type of the item (see the Circulation Administration User Guide for details).
    • Total Value of Items by Locs/Coll.- the sum of the total dollar value of all Locs/Coll. with Cost and the total dollar value of all Items with Default Cost for the associated collection.
    • A grand Total for all collections associated with the currently selected branch is shown at the bottom of the list.
    • To view statistics for items added to all collections for the currently selected branch during a specified period:
      • Enter the desired starting and ending dates for the period in the Start Date and End Date text boxes using the format "mm/dd/yyyy", including slashes.
      • Click the Submit button. The screen refreshes to display statistics for the specified period.
  2. If desired, you may:
    • Print a copy of the Collection statistics report (see Printing Statistics for details)
    • Save a copy of the Collection statistics report to your local workstation (see Saving Statistics for details)
    • Email a copy of the Collection statistics report to yourself or to another party (see Emailing Statistics for details)
  3. Click the Close button on the Locations Collections - Collections screen to return to the Location Collections - Branches screen. Click the Close button on the Locations Collections - Branches screen to return to the Location Collections - Libraries screen.