STATISTICS

Chapter 1. INTRODUCTION

   

 

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The Statistics Menu

The Statistics menu provides access to features and functions related to requesting, creating and viewing the statistical reports.

To access the Statistics Menu:

1. Click the Staff Dashboard link on any screen in the Search interface.
   • The Staff Dashboard screen displays. The Dashboard displays all staff menus available for your user account.
2. The Statistics menu provides access to the following options:

Statistics Menu

NOTE: Depending on the specific permissions granted to user through User Administration (see the User Administration User Guide for details), some options may not be available.

• Reports (new) – Displays the Reports menu which lets you generate, view, and save analytical reports intended to provide insight into various library functions/operations.
• Circulation Statistics - Provides the options to view circulation, patron and fine activity statistics for your library’s system.
  • Intra-Library - Shows the total number of checkouts, renewals, check ins and items shelved, by item category, for a selected time period for items borrowed from other libraries or loaned to other libraries.
  • Item Category - Shows the total number of checkouts, renewals, check ins and items shelved, by item category, for a selected time period.
  • Library Defined Patron Stats - Shows the number of checkouts and renewals by patrons associated with a selected library defined field.
  • Bib Activity - Shows the total number of bibliographic records added, edited, and deleted, by media type, for a selected time period.
  • Item Exceptions - Shows the total number of item records associated with each exception category defined for your library.
  • Floating Items Add - Shows the total number of items added to local collections, by location, as a result of “rotation” from another library.
  • Floating Items Remove - Shows the total number of items removed from local collections, by location, as a result of “rotation” to another library.
  • Floating Items Material Types - Shows statistics for “floating” items by material type.
• ILL Statistics - Provides the options to view Interlibrary Loan (ILL) activity statistics for your library’s VERSO system.

  NOTE: ILL Statistics are available only for systems using VERSO’s optional Circ-ILL functionality.

  • Activity and Request Reports - Lets you generate ILL activity reports (borrowing activity, lending activity, net activity), and download request records and/or lender response records.
  • Summary Report - Lets you generate a summary report of completed ILL requests processed by all libraries within your consortium or collective for a specified weekly or monthly period.

    NOTE: The Summary Report function is available to Customer SuperUsers only.

  • CONTU Copyright Tracking Reports - Lets you generate statistical reports related to copyright compliance tracking in accordance with the Commission on New Technological Uses of Copyrighted Works (CONTU) guidelines for photocopy requests.
  • Download Participant Records – Lets you export selected data fields from the Participant Records of one or more selected libraries within your consortium or collective. The libraries for which you can export data depend on your user type.
  • Borrower Statistics – Provides statistics for the number of all active and completed ILL requests created and processed by your library, as a borrower from other participant libraries, for a given time period.
  • Borrower Record Counts – Provides statistics for the number of all ILL requests made by your library to borrow materials or receive photocopies from other lenders.
  • Borrower Days to Receive Report – Provides historical data on the time taken for ILL requests submitted by your library as a borrower during a given report period to be filled and shipped by a lender.
  • Lender Statistics – Provides statistics for the number of all active and completed ILL requests received and processed by your library, as a lender to other participant libraries, for a given time period.
  • Lender Record Counts – Provides statistics for the number of all ILL requests received by your library to lend materials or supply photocopies to other libraries.
  • Lender Days to Supply Report – Provides historical data on the time taken to fill ILL requests received by your library as a lender during a given report period.
  • Stayed Too Long Report – Generates a list of active ILL requests that have remained “idle” in a selected status for greater than a specified number of days.
  • Staff Login Activity Report – Generates a list that shows the most recent login date for qualifying staff users (based on a specified cutoff date) at one or more selected libraries within a consortium or collective.

    NOTE: The Staff Login Activity Report function is available to Customer SuperUsers only.

  • Patron Lookup Report – Generates a report related to lookups performed using the optional Patron Lookup Tool.

    NOTE: The Patron Lookup Report function is available to Customer SuperUsers only.

• Batch Status Update – Performs a batch update of up to 200 selected ILL requests in a single status across multiple libraries.

NOTE: The Batch Status Update function is available to Customer SuperUsers only.

• Searches with Zero Results – Generates a list of searches for a specified time period that returned zero results.

• Database Statistics - Provides the options to view database and usage statistics for your library’s system.

• Database Index Stats - Provides summary information related to your library's VERSO database(s). Displayed statistics include general index statistics, qualifier statistics and locations statistics.
• Database Field Stats - Provides general information related to the number of bibliographic and locations (holdings) record in your library’s VERSO database, and provides detailed MARC Field statistics for the entire database for your library.
• Locations Collections - Shows the number of items in your VERSO database that are associated with a selected library, branch or collection.
• System Activities - Provides summary information related to your library's system for a specified report period. Displayed statistics include login data, search data, ILL request data and cataloging data.
• Statistics Report - Lets you create specialized usage Statistics reports for your library’s VERSO system.
• Material Types - Shows the number of items in your catalog database associated with each material type defined for your library’s system, and includes the total value of all items associated with each material type.

3. Click the Home button to return to the Search interface.

 

 

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