CAT ADMINISTRATION

Chapter 1. INTRODUCTION

   

 

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The CAT Admin Menu

The Cat Admin menu provides access to features and functions related to administration of cataloging activities for your library.

To access the Cat Admin menu:

1. Click the Staff Dashboard link on any screen in the Search interface.
   • The Staff Dashboard screen displays. The Dashboard displays all staff menus available for your user account.
2. The Cat Admin menu provides access to the following options:

• View Download Cart– Lets you view, manage and download the contents of the Download Cart for your user account (see Managing the Download Cart for details).
• Download AGCat Utility – Downloads the optional AGCat Client for use on your local workstation (see About AGCat for details).
• Create New CAT Record – Displays the Create New Cataloging record screen, from which you can launch the AGCat Client to allow for creation of a new bibliographic record (see the AGCat Client User Guide for more information).
• MARC Tag Report – Lets you generate reports listing all bibliographic records within a Union database containing a specified term in a selected field (see Generating a MARC Tag Report for details).
• MARC Definition Editor – Lets you access the MARC Definition Editor to view, add, edit and/or delete MARC tag definitions for your system (see Using the MARC Definition Editor for details).
• Local Cover Images – Displays the Local Cover Images submenu, from which you may access the following options:

  NOTE: Local Cover Images is an optional feature and may not be enabled for all systems.

  • Add Local Cover – Lets you add a local cover image to a specified title (or selected items for a title) for display in the Search module (see Adding a Local Cover Image for details).
  • Delete Local Cover – Lets you delete a previously added local cover image for a specified title (or selected items for a title) (see Deleting a Local Cover Image for details).
• Catalog – Displays the Catalog submenu, from which you may access the following options:
  • Catalog Maintenance – Lets you add, edit and delete bibliographic and item records for your library (see Catalog Maintenance for more information).
  • Edit Item – Lets you edit the content of an existing item record or delete an existing item record (see Editing an Item (using Edit Item) and Deleting an Item (using Edit Item) for details).
  • Item Defaults – Lets you configure the default values for various fields on the Add Item screen (see Setting Item Defaults for details).
  • Item Status – Lets you view the current status of a selected item (see Viewing Item Status for details).
  • Add Brief Record – Lets you add a brief record for an item in the event a bibliographic record for the item in your library’s collection does not exist in your library’s database (see Adding a Brief Record for details).
  • Bib Record Merge – Lets you merge a "duplicate" bibliographic record with a selected "master" record, transfer item records and reserves from the "duplicate " record to the "master" record, and delete the "duplicate" record (see Merging Bibliographic Records for details).
• Authority Database Connection - Lets you specify the parameters for connection to the desired authority database (see the Authority Control User Guide for more information).

  NOTE: Authority Control is optional and may not be enabled for all systems.

• Authority Heading Report – Lets you generate a report showing authority heading usage in your library’s Main A-G database (see Generating an Authority Heading Report for details).

  NOTE: Authority Control is optional and may not be enabled for all systems.

• MARC Import – Displays the MARC Import submenu, from which you can upload a MARC record file to your library’s database.
  • Item Generation Setup – Lets you specify the data required by VERSO to perform automatic item record generation when uploading bibliographic records to your library’s database (see Entering and Editing Import Item Generation Parameters for details).
  • BibTool Admin – Lets you upload a MARC record file to your library’s database (see Uploading a MARC Record File for details).
  • Matching Sets Admin – Lets you specify the criteria used to determine when an existing record in your library’s database matches an uploaded MARC record for the purpose of automatically updating the existing record according to data contained in the uploaded record (see Matching Sets Administration for details).
  • Set MARC Load Defaults – Lets you configure the default values to be used when importing a MARC record file (see Setting MARC Load Defaults for details).
• MARC Export – Displays the MARC Export submenu, from which you can download MARC records from your library’s database to an external file.
  • Item Generation Setup – Lets you specify the data required by VERSO to perform automatic item record generation when downloading bibliographic records from your library’s database (see Entering and Editing Export Item Generation Parameters for details).
  • Export Admin – Lets you export a MARC Records file for titles in your library’s database (see Exporting MARC Records for details).
• Inventory – Displays the Inventory submenu, from which you can perform an inventory of your library’s holdings.
  • Load Inventory – Lets you upload an inventory file (essentially a list of barcodes) prepared outside the VERSO system (see Uploading an Inventory File for details).
  • Inventory Reports – Lets you generate reports that reconcile your physical inventory with the item records in your library’s database (see Requesting an Inventory Report for details).
  • Online Barcode Entry – Lets you enter barcodes for inventoried items for a selected collection online, either manually or by using a barcode scanner; barcodes entered using Online Barcode Entry are saved to “master” inventory file (see Using Online Barcode Entry for details).
  • Set Missing Items Exception – Lets you automatically apply the Missing exception to all “unreconciled” items for a selected location (see Setting the Missing Items Exception for details).
  • Delete Inventory Files – Lets you clear the contents of the inventory file for a selected location in preparation of a new inventory for the location (see Deleting Inventory Files for details).
• Print Labels – Displays the Print Labels submenu, from which you can select, review and print spine and pocket labels or “smart” barcode labels.
  • Select Labels – Lets you choose the specific items for which you wish to print spine, pocket, and/or barcode labels based on date added or edited, title (single item only) or barcode range (see Selecting Labels for details).
  • Review Labels – Lets you review the list of items for which spine, pocket and/or barcode labels will be printed prior to printing the labels (see Reviewing Labels for details).
  • Print Labels – Lets you print or export spine and pocket labels for items in the currently selected print set (see Printing and Exporting Spine and Pocket Labels for details).
• Set Workstation Printer – Lets you specify the workstations printer(s) to be used when printing receipts and other materials during checkout and checkin transactions (see Setting the Workstation Printer for details).
• Print Barcodes – Lets you print patron or item barcode labels based on a specified starting barcode sequence (see Printing Patron / Item Barcode Labels for details).
• URL (856) Checker – Lets you validate URLs in MARC tag 856 $u for all records in your library’s VERSO database(s) (see Using the URL (856) Checker for details).

  NOTE: URL (856) Checker functionality is available to Customer SuperUsers only.

• SAGE (Smart Application Group Editor) – Lets you perform "group" (batch) editing of Item, User or Acquisitions (order, vendor, fund) records (see Using the Smart Application Group Editor (SAGE) for details).

3. Click the Home icon to return to the Search interface.

 

 

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